Architects globally spend a significant amount of time working on their drawing tables and computers, but our jobs entail much more than that. An Architect also needs to coordinate, estimate, research, visit & inspect sites, and many more responsibilities.

To increase our efficiency and workload management, architects need to consider delegating some of our tasks. Especially if we architects want to expand our businesses. Delegation allows us to focus on the most critical aspects of our roles while also making sure that every component of a project receives the attention it requires. Delegating ordinary tasks allows architects to work more efficiently and keep their projects on track.

In a field where combining creativity and structure is critical, delegating effectively is critical for effective time management and project success.

Conceptual Design or Schematic Design

Conceptual design is the brainstorming phase of a project. The architect interacts with clients in person or virtually during this phase to learn about their needs, preferences, and specifications. Using this data, the architect develops mood boards, bubble diagrams, space plans, and rough sketches to explore different design options and establish the general style and layout of the project.

Why does Conceptual Design/ Schematic Design take time?

• Creative Work: Developing innovative ideas demands significant thought. It takes more than one day or an instant to achieve this at any level.
• Client Meetings: Engaging with clients to refine their vision can be time intensive. The Architect needs to extensively explain the reasons behind every concept presented and fully understand the intended use of spaces and needs
• Research: Architects need to investigate the site, structures, local codes & regulations, and specifications required. Reading through and absorbing all this information consumes a great amount of time.

How can delegating tasks associated with the Conceptual Design Phase to a virtual assistant help? A virtual assistant can handle the conceptual sketches, site studies, and other research tasks, allowing the lead architect to focus on refining & finalizing concepts, ideas, and engaging with clients. Delegating the smallest but most time-consuming administrative tasks will save a significant amount of time for the architect and their business.

Design Development

The design Development phase will produce Architectural drawings, specifications, and material samples. At this phase, coordination with a range of consultants is required to guarantee that the design’s components all work together harmoniously. These consultants include structural engineers, mechanical, electrical, plumbing, and fire protection experts. The client is provided with the detailed drawings by the architect for approval and feedback resulting from these discussions.

Why does Design Development take time?

• Detailed Work: Creating precise plans and drawings requires meticulous attention. Plus, the skills to produce it through AutoCAD, Revit software, and the like.
• Meetings: Coordinating with consultants and addressing design issues can be lengthy, as different trades are involved.
• Revisions: Incorporating client feedback may involve several rounds of updates. Revising a plan is not that quick, it will also take ample time of TAT (turnaround time).

How can delegating tasks associated with the Design Development phase to a virtual assistant help? By assigning the production of detailed drawings to a virtual assistant, the lead architect can concentrate on coordination and problem-solving. Although, some of the trade coordination can also be done by the virtual assistant as well.

It’s important to make sure the virtual assistant you choose is extremely qualified and has the credentials and experience to navigate the software needed. Saving time and growing your business effectively are the two main objectives of hiring a virtual assistant.

At Remote AE we are ready to assist with your needs. We are from the industry, for the industry.

We offer skilled, fully screened, experienced architects and engineers who can enhance your team’s productivity. Our virtual assistants are top professionals with at least 5 years of experience in the Architecture and Engineering fields. They bring strong organizational skills, meticulous attention to detail, and the ability to handle multiple tasks—essential qualities for a successful virtual assistant.

Discover a cost-effective, scalable solution with Remote AE and take your architectural practice to new heights.